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Client:
County Government Agency
Challenge:
A County-wide Government Agency needed to integrate a large number of
other criminal justice related agencies into an integrated criminal justice
information system. The problem was many disparate hardware and software
platforms and the inability to easily share data across these technologies.
When Segula approached, the client was looking for ways to leverage the current
investment in technology while at the same time opening different pathways
for all agencies to easily navigate and retrieve the data which had been
"locked out" from them.
Solution:
Segula provided the client with a very experienced Criminal Justice
Integration specialist and Analyst to develop a Strategic Plan and to
manage the detailed project work plans and schedules. The Segula team provided
detailed project progress reports to the Integrated Justice Information
Committee and acted as liaison within this group. The activities of the
project included:
Project Organization:
The goals were defined. The specific subtasks were defined,
the layout of the final report was agreed upon, internal
project quality control procedures established, information
gathering tools selected, and orientation meetings were
held.
Documentation of the current hardware,
software, functions, and data:
An inventory of current hardware and automated systems was created
for each department. An initial assessment conducted regarding data
sharing capabilities.
Documentation of Departmental Processes
(Workflows):
Process workflows were identified for each department. Redundant
processes and data entry were identified and opportunities for
improvements documented.
Gather departmental sharing needs /
requirements:
Requirements for sharing county-wide criminal justice data were
documented. Specific cross-departmental sharing was identified.
Perform data sharing analysis:
Common processes were identified across departments, common data
required by one or more departments were identified, the benefits of
sharing data and eliminating redundant processes was documented,
candidate data sharing projects were identified and prioritized,
security requirements were documented, and preliminary designs were
created for the top five candidate sharing projects.
Prototype Development:
A working data sharing prototype was created using a very focused set
of county data. The scope of the prototype was such that it was
completed in the 6-month timeframe.
Results:
The client was provided a prototype of a Data Sharing Application, an analysis
quantifying the financial savings of a Notification Application and the design
of County-Wide Application. These applications were all part of a Three Year
Strategic Plan for the justice agencies within the county and presented to the
Integrated Justice Information Committee.
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